Duke employees who have accrued vacation (campus) or PTO (DUHS) may donate hours in half-day (4 hour) or full-day (8 hour) increments to a general leave pool. In turn, employees who volunteer for organized disaster relief efforts may ask to be reimbursed from this pool for time they took off. They may be reimbursed for up to five days (40 hours) of vacation or PTO on an hour-for-hour basis, after they return.

Employees who would like to donate time should complete the appropriate form and send to Benefits, Box 90502, 705 Broad St., Durham, NC 27705, or fax to 681-8774. Employees who wish to request a donation from the hurricane relief pool should complete the form verifying that they took time off from work to volunteer locally or on the Gulf coast with a disaster relief agency, or to support an immediate family member affected by Katrina. Employees must be eligible to accrue vacation or PTO, and cannot be on leave or receiving disability or workers’ compensation payments. As with any vacation or PTO request, time off must be scheduled with the approval of a supervisor to ensure that departmental operating needs are met. The Human Resources website has the necessary forms.

Tallman Trask III

Executive Vice President